Executive Assistant - Director's Office

Executive Assistant – Director’s Office

Location: Jaipur, Rajasthan

Employment Type: Full-time | On-site

We are looking for a sharp, highly organized and execution-oriented Executive Assistant – Director’s Office to work closely with senior leadership.

This is not a conventional secretarial role. The position requires someone with strong comprehension, excellent follow-through, sound judgment and the ability to coordinate effectively across teams and external stakeholders.

Key Responsibilities

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• Track priorities, action items, commitments and follow-ups arising from the Director’s Office
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• Convert discussions and verbal instructions into clear tasks and next steps
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• Coordinate with internal teams, senior employees, consultants and external stakeholders
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• Follow up on timelines, deliverables and pending matters until closure
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• Maintain structured trackers and provide concise status updates
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• Prepare meeting notes, summaries and action points
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• Identify delays, dependencies and bottlenecks and escalate them appropriately
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• Support special projects and management initiatives
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• Conduct research and information gathering as required
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• Handle confidential and time-sensitive matters with discretion
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• Ensure effective communication and follow-through across stakeholders
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What We Are Looking For

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• Strong intellectual ability and excellent comprehension
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• Exceptional organization and attention to detail
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• High ownership and accountability
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• Strong follow-through and persistence
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• Excellent written and verbal communication
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• Ability to understand new subjects and business contexts quickly
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• Good judgment and problem-solving ability
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• Confidence in coordinating with senior stakeholders
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• High responsiveness and disciplined execution
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• Strong discretion and professional integrity
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• Comfort with technology and ability to learn new systems quickly
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• Dependable, low-ego and solution-oriented working style
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Qualifications & Experience

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• Graduate or postgraduate degree from a recognized institution
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• 3–7 years of relevant professional experience
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• Experience in Executive Assistance, CEO/MD Office, Director’s Office, Founder’s Office, PMO, Project Coordination or Management Coordination preferred
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• Prior experience supporting senior leadership will be an advantage
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• Strong proficiency in Microsoft Office / Google Workspace and business productivity tools
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We are particularly interested in candidates who can understand an instruction quickly, take ownership, coordinate effectively, follow through consistently, and ensure closure without repeated supervision.