Executive Assistant to Founder & CEO

We're Hiring: Executive Assistant to Founder & CEO

Kolkata, India | On-site

EzeRx Health Tech Pvt. Ltd.

⏳ Experience: 3-7 Years

Immediate / Short Notice Preferred

Reporting To: Founder & CEO

EzeRx is a health-tech company working across healthcare, diagnostics, technology, data, and social impact. We develop technology-enabled solutions for early screening and preventive healthcare and work with healthcare institutions, government programmes, corporates, and strategic partners.

environment.

We are looking for a highly organised, proactive, and dependable Executive Assistant to the Founder & CEO.

This is not a conventional administrative role. The Executive Assistant will act as a trusted extension of the Founder , helping manage priorities, meetings, communication, follow-ups, travel, documentation, and key business activities.

The role requires strong ownership, confidentiality, attention to detail, and the ability to work effectively in a fast-paced environment.

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• Manage the Founder’s daily, weekly, and monthly calendar.
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• Schedule and prioritise internal and external meetings.
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• Proactively resolve scheduling conflicts and manage changing priorities.
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• Prepare daily and weekly schedules, priorities, and reminders.
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• Ensure the Founder is prepared with relevant information before important meetings.
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• Maintain a centralised Founder’s Task & Follow-Up Tracker .
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• Capture action points from meetings, calls, emails, discussions, and instructions.
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• Coordinate with relevant teams and track tasks until completion.
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• Monitor deadlines, pending decisions, and overdue actions.
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• Provide regular updates on important priorities and commitments.
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• The expectation is not only to remind, but to take ownership of follow-ups and ensure closure.
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• Coordinate meetings and prepare agendas, briefing notes, and supporting documents.
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• Record important decisions, responsibilities, deadlines, and action points.
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• Draft professional emails, reminders, meeting confirmations, and follow-ups.
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• Coordinate with employees, investors, customers, partners, government stakeholders, and vendors.
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• Escalate urgent or sensitive communication when required.
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4.’

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• Coordinate with leadership and functional teams on matters requiring the Founder’s attention.
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• Collect departmental updates and prepare concise summaries.
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• Support strategic initiatives and cross-functional follow-ups.
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• Assist with presentations, reports, proposals, management updates, and decision documents.
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• Maintain trackers for key initiatives and commitments.
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• Coordinate domestic and international travel, including flights, hotels, transport, and itineraries.
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• Manage travel-related documents and last-minute changes.
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• Coordinate participation in conferences, exhibitions, investor meetings, government engagements, and business events.
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• Maintain organised records of important documents, meetings, contacts, decisions, and commitments.
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• Ensure confidential information is handled securely.
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• Support routine professional and personal administrative matters that directly improve the Founder’s efficiency.
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• Maintain structured and easily accessible digital records.
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• 3–7 years of relevant experience as an Executive Assistant, Personal Assistant, Executive Secretary, Founder’s Office professional, or similar role.
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• Experience working directly with a Founder, CEO, CXO, or senior business leader is preferred.
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• Excellent organisational, coordination, and time-management skills.
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• Strong written and verbal communication.
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• Excellent follow-up and execution ability.
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• Strong attention to detail and ability to manage multiple priorities.
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• Proficiency in Microsoft Office and/or Google Workspace .
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• Comfortable using calendars, spreadsheets, presentations, email, WhatsApp, and task-management tools.
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• High level of discretion, confidentiality, ownership, and accountability.
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• Ability to work independently in a fast-paced environment.
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Preferred

Candidates with experience in the following areas will be preferred:

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• Executive Assistant to Founder / CEO
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• Founder’s Office
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• Chief of Staff / Chief of Staff Associate
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• Startup Operations
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• Corporate Strategy
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• Management Consulting
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• Senior Executive Coordination
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• Experience in a fast-growing startup or entrepreneurial environment will be an advantage.
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Performance will primarily be measured through:

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• Effective calendar and priority management
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• Timely completion of follow-ups
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• Closure of important action items
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• Quality of meeting preparation and documentation
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• Timely stakeholder communication
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• Accuracy and organisation of records
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• Effective travel and event coordination
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• Reduction in the Founder’s administrative workload
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How to Apply

Interested candidates may share their updated resume at: [email protected]