Executive Assistant to Chief Executive Officer

Job Prole : To Independently manage all secretarial activities of Reporting Head .and support effectively in completing any nature of task or activity assigned in a timely manner

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• To prepare and manage the Reporting Head’s calendar by scheduling required meetings for the day in a structured manner.
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• To update the required meetings for the day in the software available for calendar management and review with Reporting Head on daily basis.
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• To prepare and update the task sheet in the software on daily basis and provide timely updates on completion of assigned activities to Reporting Head for the same.
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• To draft replies to emails wherever required.
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• To do the required online approvals for PO’s, travel plan for senior team members; in co-ordination with Reporting Head.
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• To meet and greet visitors and co-ordinate with Reporting Head, to complete the required as per time scheduled for their meetings.
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• To create and share online links for online meetings thru zoom or any other technology application in use.
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• Online banking, shopping, food/beverage/dining related thru respective applications.
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• To research and provide inputs in purchase of any items required; in space of technology, gadgets, gifting ,automobile.
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• To co-ordinate with required internal team for any media meetings arranged if any ; to keep required pre-requisites ready.
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• To maintain database of all contacts, their contact nos and email ID’s of required internal and external co-ordinates of official and personal use.
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• Online payments thru NEFT, RTGS or any required application in use.
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• Support for Personal Banking, Investment, residential properties related any activities.
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• To create & maintain required filing and documentation of payment of credit card, utility bills, approvals, domestic bills, staff salaries. Record of any investments and due payments required towards the same.
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• Maintaining AMC contracts for required assets.
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• Co-ordination with domestic staff , vendors who are a part of daily schedule.
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• To keep track of incoming and outgoing of couriers, parcels, invoices etc.
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• Follow up to complete required pending tasks on a daily basis.
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• To prepare itinerary and required arrangements for domestic/international travel, visa, hotel arrangements when required.
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• To co-ordinate with housekeeping or domestic staff to have any activities co-ordinated.
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Must Have:

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• Secretarial Duties, Use of Technology, IT and related Gadgets, Use of different Mobile Applications, Usage of Online/Web based applications.
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Qualifications

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• Bachelor's degree or equivalent experience
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• Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
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• Communication skills, written/verbal
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• Ability to prioritize and meet deadlines Keep information confidential
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