Executive Assistant to Managing Director

Responsibilities:

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• Calendar Management: Manage and maintain the Managing Director's schedule, including scheduling appointments, meetings, and conferences.
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• Travel Coordination: Make travel arrangements for the Managing Director, including booking flights, accommodations, and transportation.
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• Communication Management: Handle incoming and outgoing communications on behalf of the Managing Director, including emails, phone calls, and written correspondence.
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• Documentation and Filing: Maintain and organize files, records, and documents, ensuring they are easily accessible and up-to-date.
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• Meeting Support: Prepare agendas, take minutes, and distribute materials for meetings attended by the Managing Director.
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• Administrative Support: Provide general administrative support, including preparing reports, presentations, and other documents as needed.
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• Project Assistance: Assist the Managing Director with special projects and initiatives, coordinating tasks and ensuring deadlines are met.
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• Relationship Management: Build and maintain positive relationships with internal and external stakeholders, including clients, partners, and vendors.
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• Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.
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Qualifications:

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• Bachelor's degree preferred.
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• Proven experience of 2-4 years as an executive assistant or similar role, supporting senior-level executives.
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• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
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• Strong written and verbal communication skills.
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• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
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• Flexibility and adaptability to changing priorities and situations.
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• Attention to detail and accuracy in all work.
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• Ability to work independently with minimal supervision.
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