Personal Assistant to Founder & CEO

Based in Mumbai | Full-Time | Travel Required

To Apply

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• Send your CV and a short note (4–5 lines) on why this role interests you to [email protected] with subject of Personal Assistant - Mumbai. Please mention your comfort with children and any international travel history. Applications without a cover note will not be reviewed.
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Roles & Responsibilities:

• Manage the CEO’s daily calendar, meetings, priorities, and correspondence across time zones

• Travel with the CEO for business across the GCC, Europe, and beyond — handling all logistics end-to-end

• Coordinate with vendors, production partners, logistical partners, and external collaborators; track and follow through on deliverables

• Assist with ZAVI production timelines and monitor deadlines across the company; work closely with internal teams to ensure on-time delivery

• Capture quality on-ground photos and videos for ZAVI’s social media channels and the Founder’s personal social channels

• Provide attentive childcare support for the CEO’s young child during travel

• Manage home affairs and oversee household staff on behalf of the CEO

• Run personal errands and provide lifestyle support as required

Requirements:

• Must be based in Mumbai

• Has a history of receiving international visas (any country); comfortable travelling independently, with the family, and at short notice

• Good eye for social media content with the ability to independently capture quality photos and videos

• Prior experience as a PA, EA, or in a household/childcare management role is a plus

• Strong written and spoken English

• Comfortable using digital tools for scheduling, communication, and coordination

Personality

• Warm, patient, and genuinely good with young children

• Highly organised and proactive — you anticipate needs before they are voiced

• Discreet and trustworthy with personal and professional matters

• Calm under pressure and adaptable when plans change

• Curious about fashion, sustainability, or brand-building