Executive Assistant to CEO

Job Title: Executive Assistant to CEO

Location: Ahmedabad, Prahlad Nagar

Experience: 3–5 Years

Job Type: Full-Time, Monday to Saturday

Work Mode: Onsite

Role Overview

We're looking for a highly organized, proactive, and resourceful Executive Assistant to the CEO who can keep the CEO focused on what matters most. As a trusted partner, you'll manage priorities, streamline operations, and ensure seamless execution across day-to-day activities.

Key Responsibilities:

%CF; Manage the CEO's calendar, appointments, meetings, and daily priorities.

%CF; Coordinate internal and external meetings, prepare agendas, document action items, and ensure timely follow-ups.

%CF; Handle travel planning, accommodation, logistics, and itinerary management.

%CF; Prepare presentations, reports, meeting notes, and executive documentation.

%CF; Manage email correspondence and act as a liaison between the CEO and internal teams, clients, investors, and external stakeholders.

%CF; Track and reconcile expense reports while ensuring compliance with company policies.

%CF; Prioritize incoming requests and proactively resolve scheduling conflicts.

%CF; Maintain confidential business information, records, and sensitive documents with the highest level of discretion.

%CF; Support cross-functional coordination and ensure timely execution of strategic initiatives.

%CF; Assist in planning leadership meetings, board meetings, offsites, and company events.

%CF; Drive operational efficiency by identifying process improvements and ensuring smooth day-to-day executive operations.

%CF; Take ownership of ad hoc projects and provide administrative support as required.

Required Skills & Qualifications:

%CF; Minimum 3 years of core experience as an Executive Assistant (EA) to a Founder, CEO, CXO, or senior leadership is mandatory.

%CF; Overall 3–5 years of professional experience as an Executive Assistant, Executive Coordinator, or in a similar role supporting senior leadership.

%CF; Bachelor's degree in Business Administration, Management, or a related field is preferred.

%CF; Exceptional organizational and time-management skills with the ability to manage multiple priorities simultaneously.

%CF; Strong executive support capabilities with excellent judgment and problem-solving skills.

%CF; Experience managing complex calendars, scheduling across multiple stakeholders, and coordinating executive communications.

%CF; Proficiency in Google Workspace or Microsoft 365 and productivity tools.

%CF; Experience preparing presentations, reports, meeting minutes, and executive documents.

%CF; Strong written and verbal communication skills with a high level of professionalism.

%CF; Ability to maintain confidentiality and handle sensitive information with discretion.

%CF; Highly proactive, resourceful, and capable of working independently in a dynamic environment.

Why Join CultureX?

%CF; Opportunity to work directly with founders and influence key strategic decisions.

%CF; High-impact role with significant ownership and visibility.

%CF; Fast-paced learning environment and accelerated career growth.

%CF; Collaborative, entrepreneurial, and innovation-driven culture.