Specialist - Global Entity Management

About the job

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About TMF Group

TMF Group is a leading global provider of high-value business services to clients operating and investing globally. We focus on providing specialized and business-critical financial and administrative services that enable our clients to operate their corporate structures, finance vehicles and investment funds in different geographical locations.

TMF India is a Great Place to Work, ISO & ISAE certified organization.

Role Overview:

As a Senior Officer, you will play a key role in ensuring clients remain fully compliant with all applicable regulations in Kingdom of Saudi Arbia. This position involves managing the entire regulatory lifecycle, from onboarding for incorporation or registration of the company on the authorities’ system to annual renewals, while maintaining accurate records and providing proactive guidance. Your efforts will ensure timely notifications, smooth processes, and exceptional client experience.

Key Responsibilities:

Compliance & Regulatory Management:

• Manage and monitor client regulatory requirements in line with Saudi Companies Law, MISA regulations, and other applicable Saudi regulatory frameworks.
• Maintain accurate and up‑to‑date records of all client licenses, certificates, incorporations, amendments, and ongoing regulatory obligations.
• Provide timely reminders for license renewals and statutory filings within the required notice periods.
• Guide clients through incorporation prerequisites, regulatory documentation, amendments, and renewal processes for Saudi companies.
• Ensure compliance with local regulations and proactively mitigate risks through effective planning and regulatory awareness.

Client Communication & Relationship Management:

• Act as the primary point of contact for Saudi corporate regulatory and company‑law related matters.
• Communicate clearly and consistently with clients, providing updates on incorporations, renewals, and ongoing compliance obligations.
• Build strong client relationships by delivering responsive service and anticipating regulatory and governance requirements.
• Build an excellent reputation and relationship with the stakeholders and develop a great understanding of TMF services with the client.

Operational Excellence:

• Ensure all KYC and due diligence documentation is complete, accurate, and securely maintained.
• Maintain detailed compliance and incorporation trackers, dashboards, and shared folders to ensure transparency and audit readiness.
• Use clear, concise, and professional language in all client communications to avoid ambiguity and misinterpretation.

Administrative & Financial Support:

• Prepare and submit client invoices in accordance with internal procedures and agreed timelines.
• Follow up on outstanding payments and coordinate with the Finance and Collections teams as required.
• Notify clients regarding the submission of audited financial statements, clearly clarifying that preparation and filing remain the responsibility of the appointed auditors.

Requirements:

• Minimum bachelor’s degree in business, commerce, finance, law, or equivalent
• 3–5+ years of experience with hands‑on exposure to:
• Multinational client environment
• Client-facing experience
• Client relationship handling
• Corporate documentation
• Strong experience in coordinating with offshore/global delivery team.
• Ability and willingness to learn and apply Saudi Companies Law and regulatory frameworks.
• Excellent written and verbal communication skills.
• Detail‑oriented, proactive, and capable of managing multiple client matters in a fast‑paced environment.
• Proficiency in MS Office and document management systems.