Senior Procurement Specialist

Position: Sr. Associate / Lead - Procurement

Location: Mumbai

Job Type: Full-time

Reports to: SCM Head

About the Role: The Sr. Associate / Lead - Procurement will support the solution integration team by managing procurement processes, coordinating with vendors, and overseeing order management. This role requires expertise in SAP and a deep understanding of supply chain and procurement practices. The ideal candidate will possess strong analytical skills, attention to detail, and the ability to manage multiple priorities.

Key Responsibilities:

Procurement Operations:

• Develop and execute procurement strategies to support the solution integration business.
• Identify, assess, and negotiate with suppliers to ensure best pricing and timely delivery.
• Ensure procurement activities align with project timelines and budget requirements.
• Support presales / bidding / sales teams by negotiating the best pricing & commercial terms with OEMs, channel partners & distributors.

Order Management:

• Oversee order lifecycle management, ensuring accurate processing, tracking, and delivery.
• Coordinate with the logistics team and suppliers to manage delivery schedules.
• Resolve any issues related to order discrepancies, delays, or product quality.
• Ensure same day GR and customer invoicing to support timely delivery to customers.
• Ensure all vendor invoices are booked on time so that the supplies will not be affected.
• Follow up and ensure corrective actions based on audit reports and escalations.
• Effective inventory control.

SAP Expertise:

• Utilize SAP to manage purchase orders, track inventory, and handle invoicing processes.
• Generate reports using SAP to monitor order status, spend analysis, and vendor performance.
• Maintain accurate data in SAP to support procurement forecasting and planning.

Vendor Management:

• Build and maintain strong relationships with suppliers and vendors.
• Conduct regular evaluations of suppliers, tracking performance and service quality.
• Address and resolve any vendor-related issues or discrepancies proactively.

Cross-functional Collaboration:

• Work closely with project managers, engineers, and sales teams to ensure alignment of procurement with project needs.
• Participate in regular meetings to provide updates on procurement status and address any potential risks.
• Assist in the implementation of continuous improvement initiatives to streamline processes.

Requirements:

• Bachelor’s degree in Business, Supply Chain Management, Engineering, or related field.
• 4+ years of experience in procurement & supply chain roles, preferably within solution integration or a technology-driven business.
• Strong proficiency in SAP for procurement and order management tasks.
• Excellent communication and negotiation skills.
• Ability to handle multiple priorities and work effectively in a fast-paced environment.
• Knowledge of import/export compliance and vendor risk management is a plus.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).