Manager / Sr. Manager - HR & Admin

Purpose: 

To support and drive the full spectrum of Human Resource and Administrative functions at the manufacturing site, ensuring statutory compliance, effective industrial relations, workforce discipline, and a safe, productive, and compliant work environment aligned with business objectives. 

Scope and KPI’s 

• 100% statutory and labour law compliance (Central & State)

• Zero non-compliance observations in internal & external audits (Social, RBA, C-TPAT, IMS, etc.)

• Effective contract labour governance and compliance

• Payroll accuracy & timeliness (100%)

• Improved employee engagement and reduced grievances

• Stable industrial relations climate (no disruptions)

• Time office accuracy & discipline adherence

• Cost control within HR & Admin budgets 

Key responsibilities: 

A. Human Resource Operations 

• Manage end-to-end HR operations including attendance, payroll inputs, and post-payroll compliance

• Drive employee engagement, grievance handling, and welfare initiatives

• Support performance management, training, and development initiatives

• Maintain discipline and implement HR policies across plant workforce

• Support manpower planning and basic recruitment activities 

B. Statutory & Legal Compliance 

• Ensure compliance with applicable labour laws including:

• Factories Act

• Industrial Disputes Act

• Labour Codes

• Handle statutory registers, records, and returns

• Ensure compliance for PF, ESIC, Bonus, Gratuity, etc.

• Manage contractor compliance including documentation, licensing, and audits

• Liaise with government authorities and inspectors 

C. Social Compliance & Audits 

• Lead and manage all social, ethical, and security audits (RBA, C-TPAT, IMS, etc.)

• Ensure audit readiness at all times

• Drive closure of audit observations within defined timelines

• Maintain documentation and systems required for compliance certifications 

D. Industrial Relations 

• Maintain harmonious IR environment at plant

• Handle worker grievances and disciplinary matters

• Support union interactions (if applicable)

• Act as a bridge between management and workforce 

E. Contract Labour Management 

• Oversee deployment and governance of contract workforce

• Ensure compliance with CLRA and other applicable laws

• Monitor contractor payments, documentation, and statutory adherence 

F. Time Office & Payroll Management 

• Supervise attendance systems and shift management

• Validate payroll inputs and ensure statutory deductions

• Ensure compliance with wage regulations and timely disbursements 

G. Factory Administration & Security 

• Oversee facility management, transport, canteen, housekeeping, and security

• Ensure adherence to safety, hygiene, and workplace standards

• Monitor security protocols, gate control, and incident managemen 

H. Welfare & Safety 

• Drive statutory welfare initiatives under the Factories Act

• Ensure employee wellbeing, medical facilities, and workplace amenities

• Coordinate with safety teams for safe working conditions

• Conduct awareness programs on safety and compliance 

I. Data Management & Analytics 

• Maintain HR MIS and dashboards

• Analyze workforce data, absenteeism, attrition, and productivity trends

• Use Excel and HR systems for reporting and decision support 

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Stakeholder management

Internal: 

• Plant Head, Functional Heads, Finance, Safety Team

• Workforce (permanent & contract employees)

• Corporate HR Team

External: 

• Government authorities and labour departments

• Auditors (Social, Compliance, Certification bodies)

• Contractors and service providers

• Global/internal stakeholders across geographies 

Type of Interaction: 

• Leading plant HR initiatives

• Participating in audits and reviews

• Influencing workforce and management decisions