Procurement Executive/Specialist

Job Description

MAIN DUTIES AND RESPONSIBILITIES:

(Key Results areas)

• Ability to learn and decode the client requirements and provide accurate product, description, unit of measure, specifications and the best source.
• Should be an expertise for a specialized area of sourcing on large projects. Must be capable of acting as the technical expert in his/her area of specialty.
• Obtain price quotes from vendors and compare quotes with the specifications and availability of items.
• Makes basic decisions of moderate complexity with input from Sourcing lead/Manager.
• Develop and sustain mutually beneficial strategic relationships with suppliers.
• Develop a superior working relationship with assigned suppliers.
• Act as the second in command to the CS in charge.
• Assists in the supervision and training of less experienced sourcing personnel and is responsible for the supervision of one/two sourcing assistants.
• Work closely with CS in charge to understand more about the clients and also trends in the market.
• Thorough working knowledge of sources of supplies, price trends and grades or quality of materials and equipments available in the market.
• Constant research to be conducted to broaden the commodity/industry knowledge for the purpose of introducing new sourcing methods/suppliers.
• To locate the delivery point of the goods and ensure best freight costs to the destination from the origin by coordinating with the logistics/freight team.
• Receiving quotes from at least 3 different vendors for price comparison.
• Calculation/Estimation of freight costs in consultation with the freight commercial team.
• In case of delivery to new locations, the Freight Commercial personnel is to be notified as soon as the RFQ is received, in order to estimate freight costs and routes to the new locations.
• Ensure that the quote is completed through the ERP system within 48 hours unless specified by the clients
• Prioritize quote revalidation requested by clients to be completed within 24 hours
• Notify CS team upon completion/revalidation of quote through email and update the GPS to reflect the change in status.
• Submit daily reports to Sourcing Lead/Manager.
• Updating “RFQ Process Tracking Sheet” in the server and the “GPS” on daily basis
• Ensuring that quotes with value above USD 10,000 is checked by Sourcing lead/Manager.
• Supporting the Purchase department by re-sourcing goods in case of any default from original vendor at the time of order.

Provide feedback on supplier performance to the Sourcing Lead.