Virtual Assistant

Job Title: Virtual Assistant (AI-Savvy) – Global Leadership Coaching Business

About Us

We are a fast-growing global leadership coaching and transformation company led by a globally recognized CXO Leadership Coach, TEDx Speaker, and Top Leadership Coach in India.

At CXOhive.com we aim to help Leaders, teams and organisations get 10x results in all areas of Leadership and Growth. We offer Executive and Leadership coaching

The Global CXO Accelerator is a part of CXOhive.com and is aimed more at Mid career leaders

The mission is to help mid-career professionals and leaders across the world become Global CXOs, achieve ₹1Cr+ careers, and build holistic success combining science, strategy, and Indian wisdom.

We operate at the intersection of:

• Executive and Leadership Coaching

• Career Transformation
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• Digital Learning & Content
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• Global Community Building

Role Overview

We are looking for a highly dependable, AI-savvy, full-time Virtual Assistant who can act as a right hand to the founder, manage end-to-end operations, and ensure a seamless experience for our global community.

This is NOT a basic VA role.

This role requires customer handling ability , being tech savvy , Ai enabled , ownership, maturity, discretion, and execution excellence.

As a full time resource you are expected to contribute to all initiatives new and existing within the working hours.

Ability and Open ness to learn quickly is important as AI has opened up a whole new world of opportunities

Working Hours

• Monday to Friday: 10:00 AM – 7:30 PM (45-minute lunch break) approx 9 hrs ( flexible )

• Saturday: 825 am to 525 pm ( I have a session starting at 830 am every morning )

• 6 days/week commitment

Salary is negotiable and based on experience and ability to handle these tasks

Broad Key Responsibilities 1. Customer Experience & Support

• Onboard new customers into programs and communities

• Provide access to Learning Management Systems (Tagmango LMS currently but could change in future)

• Handle customer queries via email and support channels

• Manage testimonials and feedback collection

• Support webinar and event participants (Zoom, WhatsApp groups)

2. Learning Management System (LMS) Management

• Upload and manage courses on platforms like TagMango / LMS tools

• Upload videos (YouTube/Vimeo downloads) into LMS

• Create course thumbnails and structure modules

• Ensure smooth user access and experience

3. Email Marketing & Automation

• Manage email systems like ConvertKit

• Create and send newsletters

• Segment audiences and update lists

• Execute automated email sequences

• Handle both customer and non-customer communication

4. Content & Design Execution

• Create social media creatives using Canva
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• Design:
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• Thumbnails
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• Newsletter covers
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• Social media posts
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• Brochures & booklets
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• Rebrand existing assets (slides, PDFs, workbooks, books, JPEGs)

5. Social Media & Growth Support

• Post content across:
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• LinkedIn
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• Instagram
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• Facebook
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• Twitter (X)
• Youtube ( upload videos , seo ,create thumbnails )
• Podcasts (( upload videos , seo ,create thumbnails )
• WhatsApp Marketing ( create jpegs , manage and post content )
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• Create LinkedIn posts (text, carousels, articles)
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• Send connection requests to relevant professionals
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• Assist with content planning from releases and campaigns
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• 6. Content Creation & Repurposing Create:
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• PowerPoint presentations
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• Workbooks & worksheets
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• Quizzes & Google Forms
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• Ebooks and articles
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• Convert documents into slides
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• Create summaries of HBR-style articles
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• Prepare content for newsletters and social media

7. Webinar & Event Operations

• Manage Zoom sessions (especially Saturday sessions)
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• Send WhatsApp invites and reminders
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• Coordinate participants and access
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• Support live sessions execution

8. Marketing & Growth Execution

• Post ads across platforms
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• Assist in SEO reporting
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• Prepare competitor research documents
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• Compile content from websites and industry leaders
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• Support funnel execution (webinars, landing pages, campaigns)

9. Administrative & Operational Excellence

• Maintain strict confidentiality of all business data
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• Manage files, drives, and internal systems securely
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• Create QR codes, upload media assets, manage digital workflows
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• Assist founder with day-to-day execution tasks

10. You Tube

Creation of thumbnails , optimisation of videos with seo , competitive research and release of videos

11, Whatsapp Creative design and Automation

Design creative of jpegs and messages . Knowing how to use AI senzy or any other tool is an advantage ( willingness to learn )

Ideal Candidate ProfileIdeally

• Prior experience working with a Coach / Trainer / Consultant ideally but if you have customer and marketing exposure then working with another founder and marketing basics is also ok
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• Strong understanding of Customer interaction and Digital marketing basics
• Someone who wants to work full time and is fully committed to this role
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• Experience with:
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• LMS platforms ( tag mango preferred or any other )
• Email marketing tools ( convert kit preferred )
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• Social media ( all channels , linkedin, Insta, FB , X ( twitter )
• Youtube Thumbnails , seo
• Basic ( audio and Video editing )
• Podcasting support ( design of channel , upload , optimising )
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• Fluent in English and conversational ability in Hindi preferably or a south indian language
• High level of trustworthiness and discretion
• Not looking for those who think they can free lance on the side during the 8 hours of work as it is fast paced

AI & Tech Readiness

• Comfortable using AI tools ( chat gpt , Claude , gamma,canva ) for:
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• Copywriting and emails
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• Content creation/presentation
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• Research
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• Productivity
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• Ability to learn and adopt new tools and skills quickly

Personal Attributes

• Mature, responsible, and proactive to deal with customers and keep them happy

• Strong attention to detail

• Execution-focused (gets things done without follow-ups)

• Organized and process-driven

• Calm under pressure

• High growth and ownership mindset

• Independant worker. Needs low supervision and definitely not high maintenance in term of attention, emotions and assurance

What This Role Is NOT

• ideally Not for some who wants to work part-time or temporary freelance role

• Not suitable for freshers

• Not for someone who is unwilling to learn AI or any other new skill

• Not for someone who cannot talk or handle customers ( someone who is low on patience or abrupt or rude )

• Not for someone who goes only by a job description . During the working hours you should be willing to learn and do anything for the business

Growth Opportunity

This role offers:

• Exposure to global leadership coaching business
• Direct work with a top leadership coach

• Learning in:
• Executive branding
• Digital business building
• AI-enabled operations

Potential to grow into:

• Operations Manager
• Marketing Lead
• Program Manager

How to Apply : Kindly apply to

Please include:

• Your experience working with a coach or similar business or similar role or

2 Tools and platforms you have used ( In AI , LMS, email, design)

3 Examples of your best work if you would like to share

• Social media work
• Designs

4 A short note on why you are the right fit for this role

5 Salary : Flexible in line with the market and based on actual capability

• Email : . Do not use instant reply feature of linkedin

2 Share your hourly rate or Salary expectations on the basis of work done

3 Your contact details

4 Apply only if you a minimum of 50% of the capability and are willing to learn the rest ( Training courses available )

Final Note

We are building a high-performance, high-trust environment.

If you are someone who wants to work closely with a visionary leader and grow rapidly — this is for you.

How to Apply : Kindly apply to

Some more specifics and granular tasks below

• Creating thumbnails for courses in LMS
• Downloading Youtube Videos and uploaded in LMS
• Social media posting (Linkedin, whatsapp, twitter, facebook and Instagram)
• Newsletter creation and Cover image for the newsletter
• proofreading and editing the Documents
• Creating slides of docs
• PPT creation
• Making slides
• Whatsapp invites for webinar sessions
• Assisting members through support group mail
• QR Code creation
• Emails for getting testimonials and addressing support related queries
• SEO Report Analysis
• Linkedin Activity (sending connection requests for relevant members)
• Linkedin posts (jpegs, slides, Article)
• Ebook
• HBR Articles download
• Preparing list of social media content from releases
• Booklet Creation
• posting AD on social media - Linkedin, whatsapp, twitter, instagram and facebook
• Preparing word docs of websites
• Rebranding docs, worksheets, slides, workbooks
• Rebranding Jpegs, Rebranding books
• Working on Websites
• Attending sessions and taking relevant screenshots and rebranding them
• Sharing ebook on whatsapp groups