Executive Assistant

EXECUTIVE ASSISTANT

Location: Chennai, Tamil Nadu (candidates may be based anywhere, but must be available in Chennai)

Reports to: Founder / Senior Management

Employment type: Full-time, permanent

Experience: 2–8 years

Travel: Essential — see below

Compensation: Competitive, based on experience

ABOUT THE ROLE

We are seeking an Executive Assistant to support the founder directly across business and travel commitments — owning calendars, correspondence, travel, documentation and follow-through, so that the founder's time goes to decisions rather than logistics. The role handles confidential material daily, and drafts and coordinates on the founder's behalf.

This is an AI-first role. The successful candidate will run their work through AI tools and workflows every day — drafting, summarising, researching, triaging and tracking — with the judgment to verify every output before it is used. Proficiency here is a primary requirement, not a bonus.

A NOTE ON TRAVEL

The founder travels frequently, often at short notice, and the Executive Assistant travels with them. This is a real and constant feature of the role. Please apply only if you have genuine availability and willingness to travel internationally at short notice.

KEY RESPONSIBILITIES

AI-driven working

- Use AI tools as the default working method for drafting, summarising, research and preparation

- Build and maintain repeatable AI workflows for recurring work — inbox triage, meeting briefs, travel research, follow-up tracking

- Run the meeting pipeline end to end: summary, decisions, owners, tasks, follow-ups; prepare a daily brief consolidating priorities and actions due

- Apply clear judgment on what may and may not be put into AI tools, and verify every output before it reaches the founder or an external party

Calendar, correspondence and follow-through

- Own complex calendars across multiple time zones; schedule and coordinate internal and external meetings, including with clients, partners and government counterparts

- Prepare agendas, briefing notes and meeting materials in advance

- Draft, review and send correspondence on the founder's behalf

- Manage inbox triage and prioritisation; flag what needs attention and handle what does not

- Track action items to completion and follow up proactively without being asked

Travel and logistics

- Arrange international and domestic travel: itineraries, flights, accommodation, visas and ground transport

- Travel alongside the founder, managing schedules, documents and logistics on the move

- Rebuild schedules when travel is disrupted, keeping commitments intact

- Process expense claims and maintain travel records

Documentation and confidentiality

- Maintain document and version control across contracts, reports and controlling documents

- Acknowledge every document received by name and date on arrival, so nothing is lost in transit

- Handle contracts, compensation information, client details and personal matters with absolute discretion

REQUIRED SKILLS AND KNOWLEDGE

AI proficiency (primary requirement)

- Daily working fluency with AI assistants for drafting, summarising, research and analysis

- Practical prompting skill — able to get a usable first draft rather than a generic one

- Experience with AI-assisted productivity tools: knowledge bases, meeting-note capture, calendar intelligence, automation between applications

- Understanding of AI-agent and automation workflows, and where to apply them

- Verification discipline — able to describe a time an AI output was wrong and how it was caught

- Sound data judgment: knows what confidential material must never be placed into an external tool, and stays current as these tools change

Core executive support

- Complex calendar and diary management across multiple time zones

- Professional written English to a standard requiring light editing at most

- International travel coordination, including visa processes

- Meeting coordination, minute-taking and action tracking

- Document management and version control discipline

- Proficiency with Microsoft Office and Google Workspace

PREFERRED

- Experience supporting a founder, CEO or senior executive directly

- Experience in a technology or startup environment; comfort reading technical status updates

- english, Hindi or additional languages

EXPERIENCE REQUIREMENTS

- 2–8 years in executive assistant, personal assistant or senior administrative roles, with direct support of senior leadership

- Genuine availability and willingness to travel internationally at short notice — a real requirement of the role, not an occasional extra

- Stable tenure record; this role compounds in value over time

HOW TO APPLY

email to

[email protected]