Senior Associate - Indirect Procurement Specialist

Genpact (NYSE: G) is a global professional services and solutions firm delivering outcomes that shape the future. Our 125,000+ people across 30+ countries are driven by our innate curiosity, entrepreneurial agility, and desire to create lasting value for clients. Powered by our purpose – the relentless pursuit of a world that works better for people – we serve and transform leading enterprises, including the Fortune Global 500, with our deep business and industry knowledge, digital operations services, and expertise in data, technology, and AI.

We are inviting applications for the role of Senior Associate - Indirect Procurement Specialist

Responsibilities –

·The Indirect Procurement Specialist is responsible for supporting all managers, ensuring that the specified scope (package /material) is completely delivered to the required location at the right time as per contractual requirement.

·PO creation, PO management, PO release in ERP (including support for suppliers)

·PR change & release

·Vendor change/unblocking and onboarding activities.

·RFQ & negotiation activities

·Expedite Purchase Orders based on the demands.

·Drive Order Acknowledgement & Order Fulfillment as per the Need Date or the Promise Date by closely collaborating with the supplier, logistics and buyers.

·Adherence to KPI’s and business SLA’s is mandatory.

·Collaborate closely with the suppliers and other business functions like Warehouse, Sourcing, Quality, Finance etc. to resolve any discrepancies.

·Frame contracts management.

·Assist stakeholders in keeping them up to date.

• Preferably to have practical knowledge of any Oracle or any other ERP system

·Actively looking for the process improvements

·Other tasks delegated by manager.

·Ongoing vendor management post-implementation to ensure service level objectives are metTrack and manage Purchase Requests (PRs) and Purchase Orders (POs), ensuring timely processing.

·Leading key vendor/supplier negotiations

·Preparing proposals, request quotes and negotiating purchase terms and conditions

·Preparing and issuing purchase orders and agreements

·Monitoring supplier performance and resolving issues and concerns.

·Inspecting and evaluating the quality of purchased items and resolving shortcomings

·Developing, implementing, and maintaining purchasing policies and procedures

·Conducting research to assess vendors, maintain vendor relationships, and negotiate contracts.

·Monitoring inventory levels and managing purchasing agreements according to demand.

·Processing software/hardware/training orders

·Vendor relations

·Negotiating and/or securing discounts

·Handling hardware and software inventory management and ensuring margin accuracy on incoming and outgoing orders.

·Being one of the main communicators to vendors for quote requests, invoice matters

·Preparing Indirect Purchase Orders for expenses requiring a PO within 3 days, ensuring 100% accuracy (correct vendor, payment terms,) and compliance with internal procedures in a challenging environment

Qualifications we seek in you!

Minimum qualifications

·Bachelor degree in Mechanical/Electrical/equivalent – B.tech preferred

·Additional relevant experience is preferred

Preferred qualifications

·Languages: Fluent in written and spoken English

·Process Optimization techniques

·KPI managment & reporting

·Experience in ERP management/workflow management – Oracle Fusion experience is preferred

·Dashboard creation & management